[Remote] Program & Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. PLUS1 is a company that partners with artists and cultural leaders to create social impact through charitable giving. They are seeking a Program & Administrative Assistant who will provide coordination, administrative, and research support to ensure the smooth operation of their programs and initiatives.

Responsibilities

• Maintain partnership records, databases, and project tracking systems
• Support granting coordination and reporting
• Track timelines, deliverables, and follow-ups across projects
• Conduct research and create briefs on nonprofit organizations, social issues, and emerging cultural conversations
• Communicate project status and raise concerns or roadblocks proactively
• Coordinate internal platforms and systems, including Salesforce and Google Drive
• Schedule meetings and support team coordination
• Monitor shared inboxes and maintain organizational documentation
• Take notes and track action items from meetings
• Support process improvements and special projects
• Provide administrative support to the CEO and Program Team as needed

Skills

• 1–2 years of experience in project coordination, operations, research, administration, or a related field
• Strong research, analysis, and critical thinking skills
• Ability to synthesize complex information into clear, actionable insights
• Strong written communication skills and attention to detail
• Excellent organizational and time management skills
• Comfortable managing multiple priorities and deadlines
• Able to work independently and collaboratively within a remote team
• Experience with Google Workspace, Microsoft Office, and CRM systems (Salesforce an asset)
• Experience in the nonprofit sector
• Familiarity with the music industry, touring, or ticketing
• Understanding of Canadian and/or U.S. charitable compliance

Company Overview