[Remote] Event Marketing & Sponsorships Project Manager

Note: The job is a remote job and is open to candidates in USA. Pavilion is a community for go-to-market professionals, and they are seeking an experienced Event Marketing & Sponsorships Project Manager to lead the planning and execution of key event and sponsorship programs. This role involves managing promotional strategies, ensuring sponsor deliverables are met, and overseeing the end-to-end workflow of webinars and events while collaborating with various stakeholders.

Responsibilities

• Own marketing execution for Pavilion’s flagship events, summits, webinars, and partner-led programs
• Build and manage promotional plans across email, Slack, LinkedIn, newsletters, chapter/community channels, and partner toolkits
• Partner with internal stakeholders to drive ticket sales, registration growth, and audience quality
• Develop audience-specific messaging for GTM leaders, executives, members, prospects, sponsors, and community segments
• Track registration progress, promo performance, ticket inventory, and campaign pacing
• Recommend promotional adjustments based on registration trends, audience engagement, and business priorities
• Partner closely with the Sponsorships team to understand sold packages, contract inclusions, deliverables, timelines, and sponsor expectations
• Project manage sponsor deliverables including webinars, eBooks, Demo Days, newsletter placements, Slack posts, social posts, event activations, and other partner campaigns
• Serve as a key operational point of contact for sponsor-facing execution
• Ensure sponsor deliverables are completed on time, accurately, and in alignment with Pavilion’s brand and audience expectations
• Identify risks, missing assets, unclear ownership, or potential fulfillment gaps early and escalate when needed
• Own the end-to-end webinar workflow from sponsor handoff through scheduling, landing page creation, promotion, live production, and post-event reporting
• Create or refine landing page copy, promo plans, calendar invites, speaker logistics, and sponsor communications
• Manage webinar setup and production in Sequel.io, including speaker access, tech checks, replay setup, transcripts, and engagement reporting
• Prepare registration and engagement reports for sponsors, including enriched attendee lists, attendance data, poll responses, comments, resource clicks, and replay links
• Support Demo Day programming and promotion, including coordination across multiple companies, speakers, and stakeholders
• Support or lead planning for major Pavilion events, including GTM, Women’s Summit, functional summits, VIP experiences, sponsor activations, and related programming
• Coordinate with external event agencies, consultants, vendors, speakers, sponsors, internal teams, and executive stakeholders
• Maintain event planning documents, timelines, run-of-show inputs, stakeholder updates, and operational trackers
• Help clarify ownership across marketing, sponsorships, community, content, finance, operations, and external partners
• Serve as a key institutional knowledge holder for event and sponsor workflows

Skills

• 5–8+ years of experience in event marketing, partner marketing, sponsorship fulfillment, content marketing, or event operations
• Strong project management skills with the ability to manage multiple timelines, stakeholders, and deliverables at once
• Excellent written communication skills, especially for promotional copy, sponsor communication, landing pages, and executive updates
• Experience managing webinars, virtual events, live events, or sponsored content programs
• Ability to translate business goals into clear marketing plans and execution timelines
• Strong stakeholder management skills, including sponsor-facing communication
• Comfort working with ambiguity and building processes where they do not yet exist
• Strong attention to detail and ability to catch gaps before they become problems
• Ability to prioritize work across competing business needs
• Familiarity with tools such as HubSpot, Sequel.io or other webinar platforms, Google Sheets, Google Drive, Canva, Slack, Clay, Bizzabo, or similar event systems

Benefits

• Enjoy the flexibility of a fully remote role, with a distributed team that values autonomy, trust, and outcomes over face time.

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