Administrative Assistant (Hybrid) - Otolaryngology

Washington University in St. Louis is seeking an Administrative Assistant to provide general office and administrative support for the Otolaryngology department. The role involves managing faculty calendars, scheduling meetings, and assisting with various administrative tasks to ensure smooth operations within the department.

Responsibilities

• Provides administrative assistance to multiple faculty members
• Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines
• Maintains physician curriculum vitae and Missouri/Illinois licensure
• Assists with physician re-credentialing of hospital privileges every two years
• Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard)
• Responds to EPIC tasks as needed
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual
• Receives, sorts and distributes mail
• Performs other duties as assigned

Skills

• High school diploma or equivalent high school certification or combination of education and/or experience
• Administration And Office Support (1 Year)
• Three years of administrative support experience preferred
• Administrative (3 Years)
• Adaptability
• Communication
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Multitasking
• Organizing

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Company Overview

Company H1B Sponsorship