[Remote] Remote Legal Billing & Collections Specialist

Note: The job is a remote job and is open to candidates in USA. Mayersohn Law Group, P.A. is an AV-rated law firm specializing in litigation, seeking an experienced Legal Billing & Collections Specialist. This role involves overseeing the entire billing and collections process, ensuring accuracy, compliance, and professionalism in a fast-paced law firm environment.

Responsibilities

• Review daily time entries for accuracy, completeness, and grammar and spelling errors
• Review attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, and client-friendly, with sufficient detail to support the value of the work performed and reduce client billing questions
• Communicate with attorneys to ensure timely corrections and proper entry compliance
• Generate and revise pre-bills in Clio
• Help maintain a smooth, deadline-driven billing process through proactive follow-through
• Prepare and finalize invoices in compliance with billing guidelines
• Ensure proper delivery of invoices no less than every two weeks and track confirmation of receipt by the proper party
• Ensure invoices are accurate, timely, and presented in a professional format
• Maintain billing records with a strong attention to detail and consistency
• Process payments by credit card, wire, and check
• Monitor trust and retainer balances and post in compliance with trust-accounting rules, where applicable
• Handle chargebacks, disputes, refunds, and adjustments with approval
• Maintain organized records and exercise sound judgment in financial handling
• Track outstanding balances and conduct collections professionally
• Support monthly reporting and reconciliation
• Follow up with clients in a respectful, clear, and professional manner
• Help keep accounts current through consistent communication and organized tracking systems
• Meticulous with accounting and client payment entries
• Respond to billing inquiries and resolve discrepancies efficiently
• Collaborate with attorneys and staff to address account issues
• Maintain accurate billing records and support firm-wide financial organization
• Communicate clearly, professionally, and with a strong sense of accountability

Skills

• Legal billing experience (required)
• Legal collections experience with FDCPA knowledge (required)
• Hands-on experience billing directly in Clio (required)
• Understanding of basic accounting and trust accounting
• Proficient with legal billing software, timekeeping systems, and Microsoft Office
• Strong attention to detail, accuracy, and communication skills
• Highly organized and able to work independently
• Reliable, responsive, and comfortable working in a deadline-driven environment
• Professional and discreet in both client and internal communications
• Solution-oriented thinker who addresses challenges constructively

Benefits

• The flexibility of working remotely as an independent contractor

Company Overview