Administrative Assistant (Hybrid)

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions. They are seeking a detail-oriented and service-driven Administrative Assistant to support a growing group of investment bankers by managing expense reports, coordinating travel, and providing exceptional customer service.

Responsibilities

• Process and review a high volume of expense reports with accuracy and care
• Provide responsive, friendly, solutions-focused phone and email support
• Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation
• Respond to last minute travel requests with speed, professionalism, and precision
• Serve as trusted point of contact for bankers, supporting their administrative needs with a focus on accuracy and customer service
• Collaborate cross-functionally to resolve issues and ensure a seamless experience for bankers
• Ensure compliance with internal policies and follow up on any discrepancies
• Identify opportunities for process improvement and enhance service quality
• Maintain confidentiality, professionalism, and a positive attitude in all interactions

Skills

• Detail-oriented and organized, with a strong sense of follow-through
• Brings a positive, proactive mindset and a genuine desire to help others
• Communicates with warmth, clarity, and professionalism – always aiming to support, not just respond
• Comfortable managing multiple priorities in a fast-moving environment
• Maintains discretion, professionalism, and a client-first attitude
• Takes ownership, solves problems quickly, and looks for ways to improve processes
• Experience in customer service or administrative support in finance, banking, corporate support
• Familiarity with expense reporting tools such as Concur, SAP, or similar platforms
• Experience booking and managing domestic and international travel
• Prior experience supporting large teams or working in a fast paced environment

Benefits

• Medical, dental, and vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance and other voluntary supplemental insurance coverages
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer/partner discounts

Company Overview

Company H1B Sponsorship