Regulatory Affairs Specialist II - Sarnova - Dublin, OH

About the position Sarnova is the leading national specialty distributor of health care products in Emergency Medical Services (EMS) and Respiratory Markets and is the industry leader in Revenue Cycle Management within Emergency Medical Services (EMS). The company operates through several market-leading companies including Tri-anim Health Services, the largest specialty distributor of respiratory products, Bound Tree Medical, the largest supplier of EMS products, EMP and Cardio Partners, a full Sudden Cardiac Arrest Solution provider, and Digitech, the leader in EMS revenue cycle management. Hybrid Schedule: M-Th in office, Fri work from home Summary: The Regulatory Affairs Specialist II serves as a high impact individual contributor responsible for driving the Company’s compliance with applicable federal, state, and international laws and regulations governing medical devices, pharmaceutical products, and other regulated healthcare products distributed by the Company. This role owns regulatory execution, including product classification, labeling and claims review, post-market surveillance, distribution compliance, and regulatory risk monitoring to ensure products are legally marketed and maintained throughout their lifecycle. The Specialist II acts as a regulatory subject matter expert and trusted advisor to cross-functional partners, proactively identifying risk, implementing controls, and leading corrective actions to protect the Company from enforcement exposure while enabling compliant commercial growth. Organizational Impact: As a Regulatory Affairs Specialist II, you will play a critical role in protecting the Company from regulatory and enforcement risk while enabling compliant commercialization and distribution of regulated products. Your work will directly support audit readiness, regulatory inspections, and the Company’s reputation with regulators, customers, and business partners.

Responsibilities

• Lead regulatory classification and product determination activities, including medical device class (I, II, III), OTC vs. prescription status, combination product evaluation, and applicable regulatory pathways
• Assist with FDA establishment registration and product listing activities, including UDI compliance, GUDID submissions, and NDC assignments where applicable
• Maintain defensible regulatory rationale files for audit and inspection readiness
• Lead regulatory due diligence for new manufacturers, contract manufacturers, and suppliers
• Conduct regulatory audits and document findings with clear risk assessments and corrective action expectations
• Qualify suppliers, including monitoring ongoing compliance of foreign and domestic manufacturers
• Escalate and manage regulatory nonconformances to resolution
• Serve as primary regulatory reviewer for product labeling to ensure compliance with FDA regulations (21 CFR 801 and 201), including UDI, instructions for use, contraindications, warnings, and required statements
• Review promotional materials, websites, distributor sales sheets, training materials, and social media content for regulatory and FTC compliance
• Participate in medical/legal/regulatory (MLR) review committee governance and claims substantiation file review
• Identify, mitigate, and escalate off-label promotion risk, recognizing labeling and claims review as a high-enforcement-exposure area
• Conduct post-market surveillance activities, including Medical Device Reporting (MDR) compliance under 21 CFR 803
• Manage or support the investigation, documentation, and resolution of product complaints and adverse events
• Identify and trend regulatory and quality issues reported by customers, sales teams, and operations
• Partner with Quality and Operations to implement corrective and preventive actions
• Lead compliance execution for the Drug Supply Chain Security Act (DSCSA), including serialization, transaction data exchange, and authorized trading partner verification
• Review import and export compliance activities, including customs classification, FDA import hold management, and foreign manufacturer verification
• Manage FDA import holds and recommend resolution strategies
• Monitor and manage internal controls governing international shipment eligibility
• Ensure distribution practices align with regulatory restrictions
• Monitor FDA warning letters, enforcement actions, and competitor regulatory trends
• Track regulatory changes and assess impact to existing and future products
• Prepare for and participate in internal audits, audit defense, and inspection readiness and collaborate cross-functionally to implement corrective actions and process improvements
• Develop and maintain regulatory review standard operating procedures and documentation frameworks
• Support corporate regulatory and compliance goals and related KPIs
• Manage or contribute to special regulatory projects as assigned
• Perform additional duties as assigned

Requirements

• Education: Bachelor’s degree required
• Minimum of 5 years of progressive quality or regulatory experience in the medical device, pharmaceutical industry or life sciences industry
• Demonstrated familiarity with FDA, state regulations, and ISO 13485
• Strong individual accountability and ethics: acts with integrity and takes ownership for attitude, behavior and outcomes
• Ability to interact and communicate professionally and effectively with internal and external customers including regulatory agencies
• Strong written and verbal communication skills
• Well-developed organizational and cross functional skills
• Computer skills to include Microsoft Office applications, with emphasis in database and spreadsheet software

Nice-to-haves

• Regulatory Affairs Certification
• Blood/biologics experience (BLA familiarity, 21 CFR 600–680, blood establishment registration)
• Manufacturing regulatory experience
• Experience responding to audit or regulatory inspections

Benefits

• We offer a competitive salary, commensurate with experience, along with a comprehensive benefits package, including 401(k) Plan.
• EEO/M/F/Veterans/Disabled.

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